When adding a child or adolescent to the platform, you can also include any parent, guardian, or teacher involved in the child’s treatment to contribute to the client's file. This means that each participant can create an account connected to the child's file on the platform and complete assessments independently. This article provides an overview of how to use the platform with children and adolescents.
Adding a child patient
When adding a new child or adolescent to the platform, you can determine whether you would like the patient to complete assessments remotely and/or to be invited to create their own account. If you don't invite them to create an account, they will still be able to complete assessments during a session.
Adding a child patient is similar to adding an adult patient, with a few additional elements:
To invite the child or adolescent to create an account, at least one parent must be invited to create an account as well.
You can enter up to three (3) additional participants (ie. parent, guardian, or teacher) to be associated with the child's file.
Each participant is invited with their own email address, allowing them to complete assessments and view results
Consent
When adding a Child patient consent is required. If the "Require parental or Guardian consent via the platform" is toggled as as "Yes". The parent participant must open the invite to create an account or receive an assessment in order to accept the Terms of Use and Privacy Policy.
To disable the requirement for parental or guardian consent via the platform:
Navigate to the child account creation interface.
Locate the "Require parental or guardian consent via the platform" toggle.
Set the toggle to No to disable the requirement.
When this toggle is disabled, parents or guardians do not need to open the invitation to accept the Terms of Use and Privacy Policy within the Greenspace platform.
If a child account is still waiting for the Guardian to accept the Terms of use the banner below will appear. The child account will not be able to complete assessments via email/sms or create an account until the parent participant has accepted the Terms of use by either creating an account or completing an assessment.
Why the Consent Setting May Become Locked
Once a parent or guardian has already provided consent by completing an assessment on the platform, the system automatically records this consent. At this stage, the "Require parental or guardian consent via the platform" toggle becomes locked to preserve the integrity of the consent record. In this case, you will no longer be able to change the toggle for that specific child account.
For more details on how to add child patients, click here.
Inviting additional participants
Participants can be invited to create an account on the platform on the Add Patient page (as outlined above) or later, after the child patient's file has been created. After the child's file has been created, inviting additional participants can be done on the Manage tab.
On the Manage tab, there is a Participant card. This shows you all the participants (parent, guardian, or teacher) currently associated with the child patient.
You can invite any additional participants by entering their names and email.
You can also remove any participants if they are no longer involved in the child patient's treatment.
Assigning assessments to child patients and participants
Assessments can be assigned separately to the child and any associated participants. This can be done on the Add Patient page when creating the file, or on the Manage tab after the child's file has been created.
You can individually specify the participant who will receive and complete each selected assessment.
For example, a teacher-specific assessment like Child ADHD to be completed by teachers (SNAP-IV 26) can be sent directly to the teacher participant and completed independently, without the parent manually forwarding the assessment email to the teacher.
When you select an assessment to be assigned, checkboxes will appear to indicate which participant can be assigned the assessment.
Visibility permissions
Visibility permissions allow you to identify which assessment results each participant should have access to. This is a useful feature for older children and adolescents, where it is not appropriate to provide the parent or guardian with access to the child's assessment responses. This permission setting can be found on the patient's Manage tab in the Participants card.
Types of Visibility